Description

We are seeking a dependable and organized Facilities Operations Coordinator to support the daily operations of a nonprofit organization's administrative offices. This onsite role is responsible for ensuring the facility remains safe, functional, and well maintained while coordinating vendors, managing office services, and supporting employees with day-to-day facility needs. The ideal candidate is proactive, customer service driven, and thrives in a fast-paced environment. Facilities coordinators in nonprofit environments commonly oversee vendor management, maintenance coordination, safety compliance, office operations, and administrative support.

Key Responsibilities

• Coordinate daily facility operations and respond to maintenance requests.

• Submit, monitor, and close work orders for building repairs and preventative maintenance.

• Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors.

• Schedule vendor visits and ensure work is completed accurately and on time.

• Conduct routine facility inspections to identify maintenance or safety concerns.

• Maintain inventory of office, janitorial, and facility supplies.

• Coordinate office moves, workstation setups, furniture installations, and conference room arrangements.

• Support employee onboarding by preparing workstations and office equipment.

• Process facilities invoices, purchase orders, and vendor documentation.

• Maintain service contracts, maintenance records, warranties, and compliance documentation.

• Assist with workplace safety programs, emergency preparedness, and OSHA compliance.

• Coordinate fire inspections, alarm testing, and other required building inspections.

• Support company meetings, training sessions, and special events by arranging room setups and logistics.

• Partner with IT, HR, Finance, and leadership to support day-to-day operational needs.

• Track facilities budgets, expenses, and vendor performance.

• Recommend process improvements that enhance workplace efficiency and employee experience.

• Perform additional administrative and facilities-related duties as assigned.

Requirements

• 2 to 5 years of facilities coordination, office management, workplace operations, or property administration experience.

• Experience coordinating vendors and building maintenance services.

• Strong organizational, communication, and customer service skills.

• Proficiency in Microsoft Office, particularly Outlook, Excel, and Word.

• Ability to prioritize multiple projects in a fast-paced environment.

TalentMatch®

­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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