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Our client in Bellevue, WA is currently hiring for a Project Coordinator (HVAC / Controls). This position supports HVAC and controls service operations by coordinating resources, scheduling field teams, managing documentation, and serving as a primary point of contact between customers, Project Managers, and Field Technician Supervisors. This is a contract‑to‑hire opportunity with long‑term potential.
Pay - $25.00 - $28.00 per hour (depending on experience, tenure, and relevant experience)
Location - Bellevue, WA
Schedule - Standard Monday - Friday (40 hours per week, with flexibility for overtime or weekends as needed)
Placement Type - Contract to Hire (6 months)
Responsibilities
Coordinate and schedule service resources including technicians, subcontractors, materials, and equipment based on project needs and availability
Dispatch HVAC and Controls Technicians in collaboration with Project Managers and Field Technician Supervisors
Generate work orders and accurately enter project and job information into internal systems
Serve as a primary point of contact for customers, maintaining strong communication and customer satisfaction throughout project execution
Review completed service documentation and route information to Project Administration as required
Track service start‑ups and ongoing work activity within job management systems
Coordinate with internal departments such as Parts and Procurement to support operational needs
Investigate customer concerns, route issues to appropriate teams, and follow through to resolution
Generate, interpret, and distribute service and operational reports
Support operational needs with scheduling flexibility when required
Qualification Requirements
3-5+ years of experience in service coordination, dispatch, project coordination, or construction operations, or an equivalent combination of education and experience
Experience with service dispatching or scheduling preferred
Working knowledge of Microsoft Office and general office systems
Strong organizational, coordination, and communication skills
Ability to manage multiple priorities in a fast‑paced environment
Ability to perform basic math and interpret reports and data
Valid driver's license for occasional site visits
Disqualifiers
Less than 3 years of relevant service coordination, dispatch, or project coordination experience
No experience supporting HVAC service, controls, or construction operations
Inability to manage multiple schedules and priorities simultaneously
Employee Value Proposition
Opportunity to support essential HVAC and controls service operations
Exposure to project coordination, dispatching, and customer‑facing responsibilities
Collaborative environment working closely with Project Managers, Field Supervisors, and internal teams
Contract‑to‑hire opportunity with potential for long‑term growth
Job Type & Location
This is a Contract to Hire position based out of Bellevue, WA.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Bellevue,WA.
Application Deadline
This position is anticipated to close on May 26, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.