Maintenance Coordinator

N Tonawanda NY

Schedule: 7am-4pm (preferred)

The Maintenance Coordinator is responsible for managing the efficient and effective use of personnel, materials, and machine downtime to maintain production equipment availability and performance at satisfactory levels. This role executes the critical planning, scheduling, coordinating, and reporting of preventative maintenance and repair work orders to ensure operational effectiveness. Responsibilities include providing superior maintenance, clerical and administrative planning services to internal and external customers, with a focus on maintenance technical personnel assigned to operational areas within the manufacturing facility. Manage the monthly maintenance budget, plans work orders or facility repairs, and performs plant and/or maintenance department day-to-day reviews to ensure that the facility is operating reliably and safely. Act as a liaison between maintenance and production to effectively schedule and coordinate planned maintenance work.

Major Job Responsibilities:

\u2022 Maintain backlog of work orders and move work orders to the ready-to-schedule phase, and review technician feedback upon work completion

\u2022 Manage work order priority, develop job plans, define parts and materials and engage the proper resources to develop a safe, effective and efficient work control plan

\u2022 Coordinate outage planning activities such as scope identification and control, scheduling, risk assessments, execution and continuous improvement initiatives

\u2022 Partner with Production Superintendent to ensure that plans and schedules are aligned based on the availability of equipment to support the plant operations

\u2022 Incorporate safety requirements and JHA\u2019s (Job Hazard Analysis) for all work orders and jobs to support and drive safe work behaviors

\u2022 Oversee the end-to-end planning and execution of work orders and resolve any work order issues

\u2022 Maintain real-time equipment bill of materials in J.D. Edwards CMMS software, including updating parts that have changed and new equipment

\u2022 Schedule preventive maintenance on all equipment in the plant and surrounding areas and maintain accurate records of work completed in J.D. Edwards CMMS software

\u2022 Compile work order packets incorporating work documentation from technicians to analyze the number of man-hours and resources needed to close out the work order

\u2022 Utilize J.D. Edwards CMMS to lead technicians in reliability efforts of precision, predictive, and preventive maintenance for annual budget planning

Screen and approve work orders in the CMMS (Computerized Maintenance Management System) for asset area to ensure job priority and efficient utilization of maintenance resources

\u2022 Manage and track maintenance budget, identify variances, and provide explanations to justify budget deviations

\u2022 Monitor maintenance schedules to ensure there is no conflict with operation or production schedules (e.g. downtime on a machine)

\u2022 Prioritize non-emergency and break-in work order requests to approve and reject, review complete work orders, and produce schedule for the next day/week

\u2022 Identify parts required for necessary maintenance efforts (preventative maintenance, machine repairs, etc.) and plan/budget for the acquisition of required parts

\u2022 Originate, track, and manage preventative maintenance tasks in the CMMS (JD Edwards)

\u2022 Maintain planned work order backlog according to facility guidelines and utilize backlog to schedule daily and weekly work list

\u2022 Screen and approve all work orders for the operating department to ensure coding accuracy and symptoms are accurately described

\u2022 Plan and schedule any installation and startup of new equipment to minimize the disruption of normal operations

\u2022 Develop hands-on knowledge and expertise of production equipment, parts, functions and processes through observation and engaging with employees on the production floor

Critical Skills / Capabilities:

\u2022 Accountability: Holds self and others responsible for actions and results

\u2022 Time Management: Plans, prioritizes, and manages time spent on accomplishing tasks to increase productivity and efficiency; demonstrates awareness and control over amount of time spent on activities; meets deadlines

\u2022 Detail-Oriented: Has an eye for recognizing errors or differences; plans and completes work with thoroughness, giving attention to specific information and individual details, conditions, necessary record keeping, and elements of that work

\u2022 Communication: Clearly exchanges thoughts, ideas, and messages through written, verbal, and non-verbal methods that promote an understanding with the target audience; listens carefully and attentively

\u2022 Problem-Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations; demonstrates tackling a problem by using a logical, systematic, or sequential approach

\u2022 Organizational Skills: Plans, arranges and/or monitors work to ensure achievement of desired results; establishes a systematic course of action to accomplish objectives

\u2022 Collaboration: Works effectively with others to complete a task or achieve a common objective; ability to cooperate in both interpersonal and team relationships to foster enthusiasm and maintain mutual trust, candor, and respect for others. Works through conflict constructively

Analytical: Demonstrates a general understanding of various sources of information or data that are relevant to the business; summarizes or integrates information for routine problems or issues with oversight from others as necessary

\u2022 Adaptability: Demonstrates agility, flexibility, and a willingness to modify one\u2019s approach to achieve desired results; responds quickly to changing demands, processes, and updated information

\u2022 Organizational Skills: Plans, prioritizes, and/or monitors work to ensure achievement of desired results; establishes a systematic course of action to accomplish objectives

\u2022 Time Management: Plans, prioritizes, and manages time spent on accomplishing tasks to increase productivity and efficiency; demonstrates awareness and control over amount of time spent on activities; meets deadlines

\u2022 Decision-Making: Plans and decides on the course of action while allowing for flexibility to support ad-hoc scenarios; demonstrates ability to balance competing priorities

\u2022 Collaboration: Works effectively with others to complete a task or achieve a common objective; ability to cooperate in both interpersonal and team relationships to foster enthusiasm and maintain mutual trust, candor, and respect for others. Works through conflict constructively

\u2022 Communication: Clearly exchanges thoughts, ideas, and messages through written, verbal, and non-verbal methods that promote an understanding with the target audience; listens carefully and attentively

Technical Skills:

\u2022 Microsoft Office - Excel, Outlook, PowerPoint

\u2022 Industrial Maintenance Acumen

\u2022 Working general knowledge of OEM technicians

\u2022 Mathematical skills (i.e. measurements, basic computing skills)

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.