Keep Construction Running Smoothly: Join GCB Building Group as an Construction Office Manager!

Position: Construction Office Manager
Company: GCB Building Group
Pay Range: $30 $40 depending on experience (DOE)
Industry: Residential Renovations / Construction / Building
Location: Palm Beach Gardens, FL

Job Overview

GCB Building Group is hiring a highly organized, detail-oriented Office Manager to support our dynamic residential renovation and building operations. This pivotal role ensures that projects and internal workflows run efficiently by managing office operations, billing, contracts, and compliance documentation. Ideal candidates will bring administrative strength, familiarity with construction processes, and exceptional coordination skills. If you're experienced in managing construction office tasks and thrive in a fast-paced environment, we want to hear from you!

Who We Are

GCB Building Group is a premier residential construction and management firm serving South Floridas luxury renovation and custom home market. Our team is known for delivering excellence through collaboration, integrity, and detail-driven project execution. As we grow, we offer skilled professionals a chance to make meaningful contributions while building fulfilling, long-term careers.

Learn more about us at gcbbuildinggroup.com

Key Responsibilities

• Administrative & Office Operations

  • Oversee day-to-day office operations to support a high-performing construction team

  • Maintain organized digital and physical filing systems for project documentation and contracts

  • Respond to calls, emails, and general inquiries in a professional, timely manner

• Billing & Financial Tasks

  • Generate and send client invoices, progress payments, and final billings

  • Monitor payment status, follow up on outstanding invoices, and reconcile billing records

  • Support purchase orders, vendor invoices, and expense tracking as needed

• Contract & Document Management

  • Draft and issue construction contracts, change orders, and subcontractor agreements

  • Collect and verify contractor compliance materials, including insurance, W-9s, and licenses

  • Ensure all required documentation is complete before contractor onboarding or job launch

• Project Support

  • Assist Project Managers with material tracking, scheduling updates, and job file maintenance

  • Keep management tools and spreadsheets (budgets, logs, timelines) up to date

  • Prepare client packets, project folders, and pre-construction documentation

• Communication & Coordination

  • Act as a liaison between project teams, subcontractors, suppliers, and homeowners

  • Schedule team meetings, manage calendars, and assist with overall workflow planning

  • Represent GCB with professionalism in all administrative communications

Qualifications

• 24+ years of administrative, office management, or construction office experience preferred

• Background in residential construction or remodeling strongly valued

• Familiarity with contracts, compliance documentation, and construction billing

• Excellent organizational and multitasking skills with strong attention to detail

• Proficiency in Microsoft Office Suite, Google Workspace, or similar tools

• Experience with project management software is a plus (e.g., BuilderTrend, CoConstruct)

• Effective communication and coordination skills

• Self-motivated and capable of managing responsibilities with minimal supervision

Benefits

• Competitive pay (commensurate with experience)

• Health, dental, and vision insurance (if offered)

• Paid Time Off (PTO), vacation, and holidays

• Opportunities for growth and professional development

• Stable, supportive workplace environment

• Potential advancement as the company expands

Schedule

• Full-Time Monday to Friday

• On-site role at GCBs Palm Beach Gardens office

• Occasional extended hours during peak project cycles

Work Location

• Palm Beach Gardens, FL

• (On-site position supporting field and office operations)

Equal Employment Opportunity

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

Compliance

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

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Compensation details: 30-40 Hourly Wage

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